Overtime Management System
An enterprise solution for streamlining overtime requests and approvals with advanced integration capabilities
Project Overview
Client
Siskinds LLP
Timeline
2019 - 2020
Role
Lead Developer & Project Manager
Technologies
Project Summary
Designed and developed a comprehensive overtime management solution that integrated with Azure AD for authentication and Ceridian Dayforce for payroll processing. The system automated the entire overtime workflow from request submission through management approval to payroll processing.
The Challenge
The firm faced significant challenges with its manual overtime tracking process, creating inefficiencies and compliance risks.
Key challenges included:
- Paper-based overtime forms created administrative bottlenecks
- Approval processes were inconsistent and lacked transparency
- Manual data entry into the payroll system introduced errors
- There was no centralized record of overtime history
- Managers lacked visibility into department overtime patterns
- HR staff spent excessive time reconciling timesheets with payroll
- Integration with the existing Ceridian Dayforce system was needed
The Solution
I designed and built a comprehensive overtime management system that addressed all these challenges with a focus on automation, integration, and usability.
I developed a comprehensive solution to address all the key challenges.
Custom Laravel Application
Developed a web-based system allowing employees to submit overtime requests digitally with an intuitive interface tailored to the firm's specific requirements.
Azure AD Integration
Implemented single sign-on through Azure Active Directory, eliminating the need for separate credentials and ensuring secure authentication.
Workflow Automation
Created a configurable approval workflow with automatic routing to appropriate managers based on department and amount with email notifications.
Ceridian Dayforce Integration
Built a secure integration with the payroll system using both REST API and SFTP connections for seamless data transfer.
Reporting Dashboard
Provided managers and HR with real-time analytics on overtime patterns across departments with customizable reports and visualizations.
Development Process
Discovery Phase
Conducted interviews with HR, managers, and employees to understand the current process and pain points. Created detailed process maps and user stories.
UX Design
Created wireframes and interactive prototypes to validate the user experience before development. Conducted usability testing with key stakeholders.
Core Development
Built the system in modules, starting with the request submission and approval workflows using Laravel and a modern front-end stack.
Integration Development
Implemented the Azure AD authentication using OAuth 2.0 and developed the Dayforce integration components with comprehensive error handling.
User Testing
Conducted multiple rounds of user acceptance testing with representatives from different departments. Refined the system based on feedback.
Deployment
Rolled out the system in phases, starting with a pilot department before company-wide implementation. Provided training and support throughout the process.
Results & Impact
The project delivered significant benefits for the client:
- Improved efficiency and reduced processing time
- Enhanced data security and compliance
- Better user experience for staff and clients
- Scalable solution for future growth
Technical Highlights
Authentication & Authorization
The system leveraged Azure AD for authentication, providing a seamless single sign-on experience for all employees. This integration used OAuth 2.0 with OpenID Connect, allowing for secure token-based authentication.
Workflow Engine
I designed a flexible workflow engine that could adapt to different approval hierarchies across departments. The engine supported multi-level approvals, delegation during absences, and automatic escalation.
Ceridian Dayforce Integration
Created a bidirectional integration with Ceridian Dayforce using REST API for employee data synchronization and SFTP for secure timesheet file exchange.
Error Handling & Recovery
Implemented comprehensive error detection, logging, and retry mechanisms for failed synchronizations, ensuring reliability and data integrity across systems.
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